Avoid These Common Mistakes While Configuring Backup Software

By CIOReview | Tuesday, July 11, 2017
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As IT environments become increasingly prone to risks such as data loss/corruption, backup and recovery continue to emerge as vital components of running a business successfully. Factors such as human error, susceptibility to systems crash and natural disasters requires a business to be equipped with efficient data backup systems. An optimized backup environment plays an instrumental role in delivering services that correlate with the business needs of an enterprise. Also, reliable backup software is characterized by its ability to stave off data loss with the help of offsite servers or separate drives to store humongous amount of information. The convergence of data backup with other IT disciplines and siloed processes indicates how enterprise backup software has evolved over the years. However, enterprises may at times falter in their attempt to  chart out foolproof backup software configuration plan. 

Inconsistent Scheduling Efforts

As regular backups are the key to avoid a data-catastrophe, it is important to schedule the backup tasks that must run simultaneously at a given time. Enterprises often face issues due to a poorly planned sequence for tasks associated with storing and protecting their backups. The solution lies in opting for tools that allow enterprises to create a series of tasks that can be run as part of a regular backup schedule without overlapping with backups associated with a custom schedule.  

Inadequate Storage Room for Backup

With the availability of automated backup software, enterprises often tend to forget about the storage room on their backup media. It is often when the server crashes that the enterprises realize that the backup media dedicated to copying the server has run out of space and the business has lost months of work and customer data. To counter this loophole, organizations must keep a tab on the storage space they have or would need for their backups. Based on the frequency of server backups, the storage space should be allocated for configuring backup software.

For enterprises opting for backup software that issues automated alerts and reports, it is easier to keep track of the status of their backups. Additionally, the alerts would keep all the stakeholders in the loop with regards to the storage space and help them avoid a storage emergency.

Evading Data Deduplication

Data Deduplication is an effective technology to boost storage efficiency and counter the influx of device-created data. The integration of deduplication into an enterprise backup and recovery plan plays a crucial role in augmenting storage efficiency while bringing down network traffic. Organizations often ignore deduplication solutions to cut costs while configuring backup software. The solution lies in opting for packages with deduplication technology designed to minimize and eliminate the chances of data duplication within the organizational data.

Ignoring Trial Runs

Enterprises often operate under the assumption that top grade backup software or media is a guarantee for foolproof data restoration in case disaster strikes. As magnetic drives are prone to losing orientation or even complete breakdown, there are chances that configuration of backup software might go haywire. Even backups might get corrupted in the long run, so figuring out a way to test restore a few files from the backup is an effective way to prevent data corruption. A test restore also serves as a trial run or a drill for what an organization would resort to in case of an emergency, while deriving insights about the duration required to get the data back in case disaster strikes.  

Poorly-defined Data Retention Strategies

While formulating a data retention strategy, it is crucial to have a clear understanding of the backup service objectives such as backup frequency and retention.  Oftentimes, vague data retention policies result in the storage of outdated data on the backup media. To avoid unjustified retention and to optimize the backup environment, foolproof backup policies must be put in place to address issues related to storage management.

Before choosing enterprise backup software or backup and disaster recovery services, organizations must have a foolproof data protection strategy in place. As IT environments become increasingly complex, enterprise data backup software plays an instrumental role in streamlining the backup processes to help organizations recover effortlessly from a storage system failure.