Tips for CIO's to Choose the Best Cloud ERP Vendors

By CIOReview | Monday, February 20, 2017
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With the advent of plethora of ERP providers offering diverse capabilities and services, identifying the right vendor for the organization becomes challenging. Organizations are often dazzled by the fake promises and hype given by the ERP vendors and find a shortcoming in the long run. With all these shortfalls, it becomes necessary for an organization to perform a detailed evaluation on the various ERP vendors. Some of the key aspects that will help organizations to find the right ERP vendor are listed below:

Involve Higher Management support

C-Level executives play a vital role in the process of choosing the top cloud ERP vendors, since it needs a professional with vast knowledge on ERP arena. Some of the responsibility of C-level executives includes addressing what the end goal of the ERP project is and what the benchmarks are that will indicate the project’s health. On the other hand, the lower level officials will be indulged in project implementation and need not know every single configuration detail. 

Clearly Define the Requirements

To successfully deploy ERP software, organizations need to create a standard IT strategy that supports the organizational goals in order to enhance overall efficiency. Enterprises must define system requirements impeccably in order to evaluate and understand the system capabilities as well as vendors potential. In addition, Organizations must also focus on external considerations including customer and supplier impacts.

Assess the Options before Finalizing ERP systems

For a successful implementation of an ERP system, enterprises need to evaluate the options vigorously; ensuring that defined requirements and vague priorities are met, so that unreliable ERP system vendors can be eliminated. In addition, taking input from key stakeholders in the evaluation stage can be a good practice towards lucrative adoption. Another important feature to look for during the selection phase of an ERP system is reporting capabilities and metrics that gives clear-cut information of what needs to be modified to accomplish a change. Alongside, considering integration in the selection phase is always beneficial. An ERP solution that does not work with existing legacy and with other critical office systems could be less effective.

Change Management Is the Key

Organizational change management is the key to successful implementation of ERP systems. A distinctive ERP system supports substantial changes in organizations day to day activities. These changes can impact the culture of the company, if communication between clients and external parties, and workshops are not managed appropriately.

Versatility

Versatility is essential for companies when they split into multiple divisions or acquire other companies. Another major aspect that an organization should look for in ERP vendors is the capability to manage more diverse business assets. The best-in-class ERP system offers all the tools necessary to manage a diverse, and continually diversifying, business.

Local or Cloud

When it comes to implementation, important factor to consider is whether to install locally or go with a cloud-based system. Both of the systems have their own benefits, depending on the specific features that the enterprises focus on.

Comparing the two, local install will generally have a higher upfront cost, but lower ongoing maintenance fees, whereas implementing on cloud has much lower upfront costs, but higher maintenance fees. Therefore, before selecting the ERP vendor, it is essential for enterprises to know if the ERP offers option that business needs.

Inference

There are plenty of factors to keep in mind when choosing an ERP solution. By considering the above factors, enterprises can select an ERP system that is efficient and cost-effective, while helping organization to climb up the ladder.