Columbiasoft: Revolutionizing HR with Paperless Document Management

Transforming HR operations with its paperless technology, Portland, OR based ColumbiaSoft—a document management software company— assists HR departments with electronic management of large volumes of workforce and company records. With an in-depth understanding of information management, ColumbiaSoft caters to its customers’ challenges with a platform for structured management of HR files called Document Locator. The document management system enhances an organization’s ability to store, search, and automate the immense amount of information in the HR department. “Our system manages electronic files, converts paper files and documents into digital format making the content full-text searchable and easy to locate, and replaces paper-based forms with electronic forms,” says ColumbiaSoft Marketing Communications Manager JimKemp. In a nutshell, Document Locator increases productivity and reduces risks and expenses, while complying with HR regulations and policies.

Uniquely integrated with Microsoft Windows Explorer, Document Locator offers HR departments a user-friendly experience, while allowing them to take a paperless approach to improve business. Along these lines, Kemp highlights that, “allowing people to work in environments they are already accustomed to helps ease the transition to paperless and lowers the training curve.” Document Locator stores everything from application materials and resumes to employee forms and insurance forms—all in an electronic, searchable format. Addressing the growing concern for security and privacy, ColumbiaSoft’s software secures access to files and records every action that occurs. File activity, approvals, views and even attempted views are all recorded in the system’s audit logs.

Enabling HR teams to make faster decisions, Document Locator automates workforce processes such as employee reviews, change of status requests, and expense reports. For example, workflow can automate procedures for on-boarding and separation so that all the necessary steps are taken when an employee arrives or leaves the company.