Templafy
Breaking ‘Document Anarchy’ with Template Management Software

Many organizations are increasing their efficiency by leveraging online productivity tools available in the market today. However, with a deluge of documents piling up, it has become a complicated task for enterprises to manage and maintain them, which in turn results in roadblocks to an enterprise’s productivity. “Organizations are grappling with the ‘document anarchy’, created by employees and business processes,” says Christian Lund, CEO, Templafy. In order to curb the challenges around controlling the documents, presentations, and spreadsheets, the organizations are in need of a productivity tool that can help them manage their templates with ease.

We are defining a completely new market category around template management

Being in the Template Management space for many years, Copenhagen, Den¬mark-based Templafy delivers a powerful solution to effectively control documents. The company provides the simplest way to manage and share the customers’ templates, ensuring they’re on-brand and personalized for each employee. “We em¬power communication and compliance managers to help their companies stay on-brand, and remove roadblocks for IT Managers wanting to migrate successfully to the cloud,” says Lund. The company takes care of the relentless task of organizing business documents, giving customers time to manage critical issues. “We are de¬fining a completely new market category around template management,” he adds.

Templafy increases productivity of an organization by automatically and dynamically allowing each employee to adapt their organizations’ templates. The company also helps organizations to increase their brand value by keeping all their business documents up to date. The company gives a complete structure for the documents, placing the logo, disclaimer and information according to a common template. “We help organizations to ensure compliance in their documents,” says Lund. The company automates the whole process of generating documents dynamically, allowing the customers to change the templates whenever they want to.

“Our solution personalizes business documents for each employee as well,” says Lund. “The accessibility gives employees flexibility and gives the company the capability to ensure compliance across platforms.” The company’s template management software works across different office platforms such as on-premise Microsoft Office as well as cloud based platforms that include Office 365 and Google Drive.

Templafy is strongly acclaimed for assisting its customers to curb the complexities around document management. One of Templafy’s customers had a vast use of documents in their organization. When the customer approached Templafy, they had nearly 9000 unique templates for all sorts of purposes in their organization. At the same time, the customer wanted to enter the visual data space and strengthen the visual identity of their organization. Templafy helped the customer by bringing down the number of templates from 9000 to 25, and also made it easier for the organization to make updates and changes in the templates.

In the competitive productivity software space, Templafy has managed to cement a strong foothold by remaining in sync with the vibrant trends of today. “From cloud migration to Bring-Your-Own-Device behaviour, we remain aware of and responsive to what’s happening in the industry,” says Lund. “Many organizations have begun to leverage cloud platforms for their document production.” The company is well prepared to work with all the platforms that come under cloud.

In the days to come, Templafy will expand its operations globally. The company is also planning to integrate with various concept providers in order to support their customers with their content and remain in sync with their visual and legal standards in the organization. “We intend to enhance our software by partnering with viable image banks and video tool operators,” concludes Lund.