TimeSuite Software: A Relational Architected Solution for Every ERP Requirement

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Eric Malouff, CPA, CEO
To stay competitive in today’s construction sector, organizations are streamlining their business operations using ERP systems to increase the exchange of information within departments, and with suppliers, distributors, and customers. The short-term benefits of efficient ERP solutions are plentiful, and the long-term maintenance, ease of modification, and subsistence of the system can impact the overall output of the organization. Onboarding such advantages, TimeSuite Software Corporation’s relational architected solution consisting of a centralized database enables all departments and functions to be integrated into a single platform. The firm’s solution enables clients to adapt to volatile market changes through easily customizable dashboards.

Adhering to the principles of gained efficiency, TimeSuite’s system configuration is modifiable to meet client’s needs. The architecture is adjusted on an as needed basis, substantially reducing the complexity of modifying grids and dialogues, compared to hardcoded legacy software.

TimeSuite is designed to automate processes. It provides extensive cost control, scheduling, timekeeping, task management, project management, estimating, CRM, timecard capture and data visibility functionality. In addition, it automates the mechanics of the percentage of completion method of accounting, including accruing wages, retroactive allocation of over or under indirect costs, projecting project profitability with an array of options, and tools to analyze the impact of historical project projections on previous financials.

From day one, simplicity has been in TimeSuite’s “database” architecture. Database 101, first week, the concept of normalizing your data structure is discussed. By normalizing your data structure with respect to transactions, transactions are centralized rather than posted between modules. Accounting systems are notorious for breaking this fundamental rule when it comes to transactional data. TimeSuite was started 27 years ago because this rule was (and still is) so widely ignored by accounting systems. The centralized transaction architecture simplifies the development process, facilitates accuracy, and accommodates simplicity. For example, Quickbooks also has a relational architecture and is able to accommodate simplicity because it follows these rules. Integrating sub-systems developed as modules is eliminated with a relational (non-modular) architecture. Multiple modules and sub-systems add unnecessary complexity. While integration is necessary to integrate multiple software applications, integrating multiple sub-systems within the same architecture/system means your transactional data structures are not normalized. Modular architected systems are inefficient, cumbersome, and rigid when compared to relational architected systems such as TimeSuite and Quickbooks.

The simplicity of TimeSuite’s “interface” architecture, gained from re-architecting the system over a seven-year period, allows the firm to develop grids and dialogues in minimal time. Probably the biggest challenge with developing a comprehensive application is keeping the complexity contained. Simplicity is the key to successfully delivering ease of use, visibility, and speed. “When we push for more at TimeSuite, the software is propelled forward rather than getting bogged down with an inferior architecture.” says Eric Malouff, CEO of TimeSuite.

A significant concept TimeSuite has performed on is building out our own report writer. The result has been overcoming limitations that 3rd party report writers bring to a system. “In the past, integrating with Crystal Reports was an advantage. “While Crystal provided us with superior capabilities when it came to reports, we wanted more.” says Malouff.
By developing their own report writer, they’ve entwined the advantages of a report writer into their dialogs, grids and other facilities. Different types of software have different advantages. Spreadsheets have specific advantages, database applications have specific advantages, and report writers have specific advantages. TimeSuite has become more than a traditional grid/dialog based application that retrieves data from and updates data to a database. By entwining a report writer into its core, TimeSuite has taken visibility and flexibility to another level.

The software’s dialogs and grids are simple to understand, and the views and scope allow users to dictate their own workflow. The automated audit trial enables users to easily correct mistakes in the books.For non-transactional data, records have a history tab that shows who, what, and when changes have been made.


When we push for more at TimeSuite, the software is propelled forward rather than getting bogged down with an inferior architecture


“We're a real time system and do not do batch processing. Transactions post immediately,” says Malouff.

Mobile timecard collection, daily logs and production capturing are required even when there is no internet or cell phone coverage. TimeSuite’s offline mode allows users to close their app, bring it back up, clock in, clock out, update and create records that are synched when internet/cell access becomes available.

TimeSuite’s onboarding process is meticulous. Because the system set-up is modifiable, the pre-planning process is simplified. The system comes set up. The implementation process includes adjusting the set-up to meet a Company’s needs. And, the Company can change these settings any time in the future as the Company’s requirements evolve. TimeSuite’s team imports clients’ list data of vendors, customers, employees, budgets, inventory, and fixed assets. At the implementation date, the team imports open agings, purchase orders, the trial balance, job budgets, and job schedule of values. If applicable, historical transactions are imported.

For visibility: TimeSuite takes a creative approach to delivering facilities. From every Grid, users can click on facility icons for Cards, Kanban Boards, Scheduling tools and Reporting. The existing grid data populates in the selected facility. While our Grids offer significant filtering, sorting, and grouping capabilities; being able to instantly see the data in these optional facilities offers advanced visibility and workflow capabilities. Other visibility features include: drill-down to detail, unlimited definable views for both dialogs and grids, and dynamic tabs for dialogs.

For communication: email, text messaging, notifications, drill-down to detail, RFIs, Submittals, Plans and Annotations, other document control, task management, and resource scheduling are centralized.

TimeSuite’s rearchitected core accommodates making adjustments for customers. “We do not charge our customers for development. We encourage our customers to help us help them grow into what the future holds for software.” says Malouff.

Considered by industry leaders to be the only true ERP system in the construction business, TimeSuite provides ease of modification and with it, the ability to scale businesses as desired.

Company
TimeSuite Software

Headquarters
Highlands Ranch, CO

Management
Eric Malouff, CPA, CEO

Description
TimeSuite Software, with its one-and-done relational architected product, automates the percentage of completion method of accounting, creates an automated audit trail, and provides a dynamic setup. TimeSuite is the most advanced construction accounting software developed for contractors

TimeSuite Software