Vault Solutions: Large Scale Email Archiving Made Simpler with Office 365

The email or messaging systems operated by large corporate organizations mirror unorganized warehouses of valuable information. Studies suggest that three-fourths of an organization’s intellectual property is contained within such messaging systems. That said; CIOs are agonized by the herculean task of securely transferring humungous amount of archived data, each time a company undertakes a project to migrate archived emails from one system to another in the least possible time. While Veritas Enterprise Vault helps large organizations store, manage and retrieve unstructured data, the company often relies on third parties to respond to additional demands from the customers’ end. This is where Vault Solutions steps in. Picturing his company as a small barge which helps large cargo ships like Veritas, David Ouellette, Founder and President of Vault Solutions says, “We take advantage of the solid archiving platform provided by Veritas to add additional value to their customers.” Having worked with Enterprise Vault for over nine years, Ouellette and his team of experts can move the data directly from the Enterprise Vault archives to Office 365. Highlighting the latest trends with respect to Office 365, Ouellette says that—“One of the greatest advantages of using Office 365 is the virtually unlimited amount of data that can be stored in each mailbox.” In addition, owing to their Veritas Technology Partner Program partnership, Vault Solutions has access to Enterprise Vault’s Application Program Interfaces (APIs) which enables them to integrate their products with Enterprise Vault and provide seamless solutions.

While most Office 365 mailboxes have a 50 GB limit, some Archive Mailboxes such as with E3 and E4 plans have no bar on storage limit. Vault Solutions’ Archive Accelerator product can move the Enterprise Vault mailbox archived data directly and securely into the Archive Mailboxes in a single step, allowing them to take full advantage of that feature. One key feature is that it can be configured to restore only the data from the archives for which the users still have short-cuts for, and can do that even after they’ve moved the mailboxes to Office 365. Archive Accelerator restores archived messages to the current location of the short-cut.

To meet eDiscovery requirements and compliance regulations many companies migrating to Office 365 still have a need to journal their email – that is, keep a central copy of each and every message sent or received. Such regulations affect every medium or large company in the U.S. Though these journal archives are only accessible to the IT, Compliance or Legal departments, they are also useful to anyone who misplaced or accidently deleted a message they need to retrieve. Archive Accelerator Search bridges this gap created by Enterprise Vault—the product acts as a filter to allow any user to access the journal archives, but only see their own messages.

Leveraging Archive Accelerator, Vault Solutions puts the power of Veritas Enterprise Vault directly in the hands of each user. Another added advantage is that the company’s solution is easy to install and configure. Vault Solutions recently assisted a Norwegian firm who was migrating 2800 mailboxes to Office 365 and needed to move their Enterprise Vault Archived data as well. It was important to this client that the users’ main mailbox have those short-cuts replaced with the archived item from Enterprise Vault, which Archive Accelerator Restore does with one step.