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Cloud Productivity App-the New Mantra for Success

By CIOReview | Thursday, March 9, 2017

In the current technology world, IT managers and decision-makers may think that the cloud is too unsecure to host corporate information or other vital enterprise data. Yes, there are risks in doing so, but in industries where there is no need of encrypting emails or files, letting employees use cloud productivity applications and other cloud based solutions can prove beneficial and more productive. As of today, cloud-based solutions are transforming the IT landscape replacing almost all of hardware-based solutions which usually fails to cope up with modern applications. It also falls far behind in facilitating cost effective operations and production, unless not compromising on delivery quality. For nearly every task, there is an app to help bring user’s cloud experience to a more productive state. Therefore, it is a crystal clear fact that enterprises employing a globally deployed, symmetrical architected, and cloud-based application delivery solutions may position themselves at the forefront of delivering a consistent service experience with every one of their applications--without having to scramble for a second home for servers.

From a cost perspective, businesses can immensely save on hardware acquisition and maintenance costs in addition to decreasing on support expenditures as user experiences is well expected to improve with application performance. Further, enterprises will also benefit from the additional cost efficiencies that the cloud has to offer for seamless delivery of numerous other business applications.

According to Patrick Harding, CTO at Ping Identity Corp., “Cloud productivity apps aren't any different than any other application: They're just apps, and employees should be able to use them.”

The saying holds true to the core as mobile capabilities simplify workflow, which proves pivotal in increasing productivity. This can drastically improve the productivity of employees. Clearly, the ability to essentially access office work from any device at any time and from any location improves i employee productivity. 

Advantages of Cloud-app

A cloud app is that users do not have to install and maintain and run themselves. However, it can have two interfaces namely the Web interface that can be accessed through a browser and the native app which the user might have to install on their phones. The latter is beneficial for mobile users to utilize multiple applications like reading documents, uploading files and many others.

Switching to cloud based applications is accompanied by a set of challenges, as in case of any other migrations, but with improved efficiency and productivity. To further make this process seamless, vendors are offering proof of concept to measure applications against enterprise requirements. “But it's like any app. That's different [than] if we were doing that with on-premises software several decades ago,” notes Harding. It’s a fact that initial switching definitely has learning efforts involved, but once that's done, it is business as usual thereafter.

Over and above, from a security perspective, enforcing single sign-on to ensure employees does not provide extra IDs and passwords to get to cloud applications. In addition, enterprises can control the provisioning of users allowing access to specific apps for employees in the right department, in the right role.

Bottom Line

Compared to the complex policies of enterprises like in a bank or a national security agency, organizations that requires no encryption to all email in Gmail or all files in Box, can relax and go ahead with implementing cloud productivity apps to better support business operations. Doing so, they can welcome latest trends like mobile and BYOD. Sure, there are some risks, but if managements put trust in their employees and the cloud vendors that they choose, the risk might just be worth it.