Making the Best of Bring Your Own Device (BYOD)

By CIOReview | Wednesday, August 29, 2018

The increasing need for productivity, efficiency, and speed has driven business leaders to shift their focus from a conventional to a mobile workforce. By acquiring a robust software solution that adapts to smart-phones, laptops, and home computers, one can provide businesses with an efficient mobile workforce and new opportunities to improve their productivity. It would certainly be more beneficial if the managers and employees could access the Human Resource Information System (HRIS) from their own devices. Enabling a mobile workforce, however, is an expensive proposition. The cost to purchase and maintain mobile devices has often inhibited businesses from providing its employees with a corporate-issued smart-phone or tablet. Enter Bring Your Own Device (BYOD) policy. It is evident—employees are bound to complete their tasks quicker when they are granted access to a familiar and comfortable device.

As this methodology gradually becomes a mainstream, BYOD ushers businesses straight into the future with much faster and streamlined communications. There has been a drastic shift in customer behavior since more and more users are adopting non-sanctioned mobile devices at workplaces to access internal corporate resources. The additional advantage gained by the workforce in accessing the HRIS from their personal devices is satisfaction. Employee satisfaction goes a long way in increasing the productivity and efficiency of the workforce. As convenient as it seems, it may also induce conflicts with any existing labor laws when employees work outside their paid working hours. Organizations must communicate and understand the BYOD methodology in order to avoid differences with the labor laws. Tracking and monitoring a personal device is not an option since it does not fit well with the privacy laws. So how do businesses harness the benefits of BYOD while keeping the organizational risks at bay?

The personal device used the employees or managers to access sensitive corporate information can place the organization at significant risk if that device is stolen and misused. To prevent any repercussion of device theft, companies must provide strong passwords to protect the devices from unauthorized logins and programming devices to remotely wipe the information from the device. Organizations must develop an appropriate IT security and BYOD privacy policy for employees and managers to comply with. Even so, it would be messy if the users’ personal data get mixed up with the corporate information. Separating and protecting the sensitive corporate data within the personal device is essential if organizations are to implement a successful BYOD strategy. The businesses that operate in the healthcare or finance industries are strictly bound to follow regulatory compliance frameworks within BYOD policies.