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Optimizing SharePoint Strategies

By CIOReview | Thursday, May 31, 2018

With the advent of SharePoint 2016 on-premise, the impending SharePoint 2019 Server, and Microsoft's rapid innovation on the Office 365 platform, SharePoint is experiencing a sea change in the coming years.

The idea of moving away from traditional enterprise content management led to a complex SharePoint. So the question that remained is what is the secret sauce for content migration?

Sjoerd Alkema, head of professional services & solutions at Xillio, explained how to make the implementation of SharePoint a success in the KMWorld’s webinar.

According to Alkema, “The path to lean and agile content is coupled with numerous intricacies that organizations are encountering.

These intricacies include:

  • How to facilitate the changing content service requirements through the business?
  • Is it important to change content architecture?
  • Is it necessary to store all the content?
  • Which content is valuable and which not?
  • Should the legacy systems be replaced?
  • Is it required to shift all content to SharePoint? Or archive as well? Separate system?
  • How do I allow Digital Transformation with all these different systems?

Xillo can assist end-users to get adapted to SharePoint. The company assures to unchain content, store content un-tampered, and comprehend the meaning of the content.

The company’s platform provides content migration, integration, and content enrichment.

The platform also can assist consumers in gaining insight into migrating and utilizing Office 365.

As per Alkema, these are the important guidelines one must follow:

Use content analysis to determine migration strategy - it will give more than just that;

  • Picture it as an opportunity to improve! Not just necessary evil;
  • Don’t just do a lift and shift, a big risk for user adoption;
  • Show the impact of business rules to refine iteratively with the client;
  • Check the performance in the first phase as input for your migration planning;
  • Create the business rules generically first and deep dive per company entity for specifics;
  • Consider integration to strategically enable migrations of large legacy systems;
  • Involve users from the very start of the process and in every step of the way;
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