Primo Steps for Common Data Loss Prevention

By CIOReview | Wednesday, October 25, 2017

It does not go right without saying that backing up a file is the most decisive part as long as online security is concerned. There are many factors that can cause data corruption and fortuitous file loss from the computer, from bugs to the crash of hard drive. People are often stranded with the real data risks and are in the sea to find a way to fix them. The most frequent circumstances of losing data are either by deleting files or parts of texts sans having the necessary backups. Deleting and updating a file is part of a quotidian activity that one does while working in a system. Accidentally this can delete the important files or overwrite the text that one did not intend to. In the spring of adopting systematic workflow procedures and efficient backup stratagem, the online users can save their work and time definitely.

Upping the ante, there are a whole set of new viruses that often give trouble to the operating systems.  Though in a general opinion, being connected to the global network has many benefits, it however introduces the systems to a new bunch of serious risks. Damages may be differing to a larger extent but most of the viruses affects the OS, mishandles Internet connection and ruins the stored data. Of these, the most crucial attacks are the ones that are targeted to nobble and damage business data. In certain cases, if the files are attacked by viruses and malware, the user can install a new OS and the appropriate programs easily if the installation disks are available—giving a really high value to the users.

Also, power surges and power outages are dreadful for the computer and stored data as it results in an unforeseen shutdown. This sudden loss of power will disrupt these delicate procedures paving the way for hard-reboots on a frequent basis, thereby reducing the hard dives’ lifespan. To this end, surge protectors are the best possible way to protect the system from a power surge.

It is also possible that viruses can attack the system through email attachments and serve as one of the prime reason to lose data. In a scenario, while receiving a document with the same name as one of the file or folder in the user’s drive, with the mail software is set to automatically save the received attachments in the same location, there might be a risk of the existing file being overwritten. It is usually witnessed when the user is collaborating on a document and sending the same via mail. To that need, it is important to make certain to set the email program to save the attachments in a sole location, or, to verify whether the name to be saved is already in the hard drive.

Adding momentum, one should reap the full benefit of security included in the word processor, such as updating the new features and tracked changes. Emphasizing on this, users can avoid using advanced features just by making use of the F12 key before they start working to save the file under a different name. Having a hard copy will ensure to have the contents of the file safe to a certain extent.