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The Need to Effectively Plan and Deploy a Centralized Backup System

By CIOReview | Tuesday, September 20, 2016

The current technological era portrays a scenario where most enterprise operations are driven by data. Losing even a minor portion of business critical data may cause a major damage to the company’s workflow; making it essential to safeguard the data effectively. Storing the data on a daily basis is the only solution that can maintain the level of stability and data availability in enterprise environment. Furthermore, data backup and recovery procedures have now become complicated in modern enterprises due to the vastness of the data. This situation has given rise to the implementation of centralized backup systems in organizations across the globe. Replicating enterprise data from remote sites and transferring it to a centralized location is the kind of innovation granted by the centralized backup technology; automating backups and reducing the costs involved in data administration. While guiding enterprises away from the burden of maintaining tape libraries, the technology also needs to function with the available network bandwidth.

Gartner states that 30 percent enterprises will utilize the backup facility for more than primary operations such as DevOps, disaster recovery, test/development, etc. by the year 2020. Whereas, by 2018, 70 percent of the business owners will be able to control their data protection services in an effective manner. The research firm also predicts that by 2020, more than 40 percent of the enterprises are expected to adopt the archiving systems, rising up massively from 2015’s 20 percent.

There are a plethora of centralized backup options offered by vendors for enterprises worldwide. Choosing the right vendor that has the capability to meet the various demands of the enterprises is always the initial step. Considering the following steps can help enterprises in the implementation process:

An Automated Approach towards Backing up Enterprise Data

Most backup solution vendors render multi-site backup supporting automated transmission of business critical data from various locations to a centralized location. This facility reduces the need to backup enterprise data personally on a daily basis; also averting from the risk of technical errors.

Evaluate the Amount of Data

Before considering a centralized backup, evaluating the total amount of data needed to be backed up is a crucial step. In simple terms, the process involves prioritizing the data as per the requirement and value in business operations. For additional safety and availability, it is also important to store multiple versions of the same data. Apart from the task of choosing the appropriate backup devices, it is also crucial to keep a close eye on the network load produced by the centralized backup. Frequent upgrades will help enterprises keep the network stable in all aspects.

Determine the Number of Locations

When it comes to gathering data and directing it to a multi-site centralized backup, the amount of technical expertise required is more than the single-site backup scenario. Therefore, it is crucial to set up a multi site centralized backup in a highly streamlined manner; minimizing all kinds of possible errors that may arise in the network. Aiming to reduce operational costs and hardware maintenance on-site, small and medium sized organizations are adopting the multi-site option.

Initiate Centralized Recovery in Case of a Disaster

Maintaining daily backup is an essential factor in a centralized backup platform. This can help in case of a disaster in any of the remote location, enabling enterprises to effortlessly recover data from the centralized location where it is securely stored and managed.

Calculate the Expenditure Involved

While planning to implement a centralized backup option, enterprises should also analyze its performance on a constant and real-time basis. Considering the financial aspect of the technology, there are several innovative features that might be expensive as well as productive. After implementation, it is crucial to monitor the overall processes and the maintenance costs involved. To meet the desired service levels, it is also important to evaluate the costs of the required bandwidth for the centralized backup service.

Utilizing the facility of centralized backup, every organization aspires to achieve higher levels of data integrity and security. To keep up with the pace of ever growing data security, cloud computing and virtualization market, enterprises should be able to effectively leverage the innovative technology.