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The Perks of Deploying a Third Party Backup Monitoring and Reporting Tool

By CIOReview | Monday, November 7, 2016

Data is impacting each and every industrial environment—automobile, manufacturing, IT, media, and healthcare—and is also slowly affecting everyday human activities like sending emails, text messages, and making banking transactions. With the advent of Big Data, Cloud, and the Internet of Things (IoT), today’s enterprises are finding it a daunting task to control the ever growing data. In the current landscape, vendors are venturing to help enterprises compile such large amount of data.

Global IT companies—Commvault, IBM, and EMC—were placed in Leader’s position by Gartner in its 2016 Magic Quadrant for Data Center Backup and Recovery Software Solutions. These third-party backup monitoring and reporting tools offer a myriad of organizations with the following advantages:

24/7 Monitoring: Precise monitoring is an important factor as it provides real-time data which helps organizations track each event accurately, helping enterprises remain updated with the current activities of the backup system or application. To execute real-time analysis and store historical records, 24/7 monitoring and reporting is a prerequisite by which metadata can be generated for future reference. This metadata can help in analyzing issues in case of system failure or restoration. CIOs need not worry about upgrading or embedding any technology when a third party is governing all the backup, monitoring, and reporting functions. Vendors also offer backup monitoring solutions that are capable of collecting metadata every 5 to 10 minutes and track the performance history.

Resource Saving: For an organization, most of the capital is spent on setting up an IT infrastructure and maintaining it. CIOs are constantly in a quest to implement the latest technologies which will improve work efficiency while being cost effective. As third-party vendors are employed to take care of the backup systems, CIOs need not monitor power and cooling systems or prepare reports of issues that have been found or resolved. This saves expenditure on resources, propelling CIOs toward achieving their enterprise milestone.

Automated Maintenance: When third-party backup management solutions are employed, CIOs need not hold their breath about the backup as vendors supervise the backup applications. They alert when an issue has been raised and do the needful to curb the problems. There are proactive backup monitoring tools which are deployed to spot IT problems before they impact customers’ business. This enables customers to seamlessly work and maintain business continuity. Additionally, CIOs can benefit by reducing their expenditure on experts who are hired to solve the backup issues.

Single Window View: It is hectic for Database Administrators (DBAs) to open numerous windows to check on issues in individual server systems. A third party backup and archive solution can offer single screen monitoring across heterogeneous environments. It can also scale environments in any geographical landscape and cumulate reports of multiple server locations, and present them in a single screen. This enables the enterprise deploying a third party backup reporting technology to gain a transparent view of the activities occurring in backup systems.  

Detailed Reporting: CIOs and DBAs need not expend much time on compiling all the data and generating a detailed report of the backup environment. A third party data backup reporting or monitoring tool can govern the whole backup system of the enterprise, while providing all the information starting from running a backup application to the location of the backup server. The time taken for reporting depends on the number of servers that are under the surveillance. The total time for reporting comprises Collection interval and Warehouse interval that has been set to process data. With predictive analysis being the eye that envisages the forthcoming reports, there are third party solutions which offer advanced backup reporting tools—IBM’s Tivoli Storage Manager (TSM) and EMC’s Legato.    

Compliance and SLA Reports: Selecting a third party vendor that offers a compliant backup monitoring and reporting tool under the hood of SLAs is a secured approach toward remote data backup. Today, compliance and SLAs in data retention is a vital factor for myriad IT processes. Almost all vendors offer browser based access for scheduled reports along with graphical representations, while some vendors also provide a complete, readily-available audit trial that helps customers track all the backup processes and events.