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What are the Benefits of Integrating Software License Management?

By CIOReview | Thursday, August 6, 2020

It is no brainer that today's business environment relies on a variety of software to function efficiently and securely; therefore, proper software license management is essential.

FREMONT, CA: When an organization purchases software, it automatically enters into license management with the licensor on installation or the first access. These End-User License Agreements (EULA) consists of ways under which the product can be used, adding to the licensor's automatic rights that might impose numerous kinds of risk to the organization like data security violations, unplanned spend due to non-compliance, employee liabilities, and unfavorable legal positions. There are several kinds of licensing models that judge software usage in various metrics. Organizations must be aware of how they use and deploy software to remain compliant with their licensing contract. However, this is a daunting task because organizations now deploy numerous software solutions across devices, departments, distributed networks, and cloud. To avoid the legal and financial risks, organizations must have an active software license management program.

The Benefits 

Software license management monitors the management of software license agreements and software deployments in an organization to ensure legal, mobile, compliant use of software in on-premises and cloud environments.

Entitlements:

A software license management provides organizations with a clear, consolidated view of their licenses and deployments throughout the solutions and vendors. This data can be incredibly valuable in the face of a software audit. It gives organizations the data they need to manage risk and remain compliant as the software is consumed in their organization.

Consumption:

If an organization is unaware of how much a license is used after installation, it may keep on paying for underutilized software. The information gained through the software license management initiative can save businesses money by renegotiating license contracts to pay only for what is needed. This information can additionally demonstrate where a business needs to correct non-compliance, which will ultimately save money when an audit is conducted.

Inventory:

Being aware of how every purchased license is installed within an organization provides insight into surplus licenses available and not been active in a long time. This data must be taken into account when renewing a contract; however, it can also create a licensed pool. By consolidating these available licenses in a pool, IT teams can respond to employee requests for licenses more efficiently, meaning projects are completed faster.

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