Optimus Hive
Transforming Businesses to Stay Competitive

Michael Oehlers, CEO

Some key aspects to consider while transitioning the employees to working remotely are:

1. Communication: Ensure that there are clear communication channels and protocols in place to maintain effective collaboration and information sharing.

2. Technology and tools: Provide employees with the necessary hardware, software, and tools to work effectively from home.

3. Training and support: Offer training on new tools and technologies, and provide ongoing support through webinars, virtual workshops, or dedicated support teams to help employees adapt to remote work.

4. Data security: Implement measures to ensure data security and privacy like setting up secure VPN connections, providing employees with guidance on how to handle sensitive information, and regularly updating security protocols.

5. Productivity and accountability: Establish clear expectations for remote work performance, and track productivity using agreed-upon metrics.

6. Work-life balance: Encourage a healthy work-life balance by setting boundaries and promoting wellness.

7. Company culture: Maintain a strong company culture by fostering a sense of community and connection among remote workers through virtual team-building activities, open lines of communication, and better recognition.

8. Compliance and legal considerations: Ensure that the business’s remote work policies comply with relevant labor laws, tax regulations, and health and safety guidelines.

9. Employee feedback: Regularly solicit feedback from employees to understand their needs and preferences, and make continuous improvements based on gathered information.

10. Adaptability and flexibility: Be prepared to adapt and modify the business’s remote work strategies based on employee feedback, technological advancements, and evolving business needs.

In an era where businesses are transforming to adopt remote working models powered by leading-edge technologies, the line separating work and personal life has become increasingly hazy. Most employees today are always connected to their jobs via devices, applications, and programs that are often not monitored by their employers.

”There can be a 30 to 40 Percent Productivity Loss from using the Internet for Purposes Unrelated to Work. With Optimus Hive, Enterprises can Monitor Internal Activities in Real-Time to Ensure Employees are in Line with the Current Processes even while Working Remotely”

A critical challenge for many businesses on their transformation journey is their inability to answer three crucial questions: What are the essential tasks a workforce regularly performs? How often are they performed? How long does it typically take them to complete these tasks?

This is where Optimus Hive steps in.

A revolutionary business productivity application developed by AI Transitioning, Optimus Hive was created to assist businesses in regularly measuring and gathering information on vital operational aspects. Backed by AI Transitioning's 30-plus years of business transformation experience, the software delivers faultless employee monitoring by enabling employers to actively track their staff's whereabouts and ensure productive operations.

In addition to helping employers track the time employees spend on different applications, Optimus Hive documents each step in their day-to-day workflow and offers impactful recommendations and insights on how they can augment their operations. It also provides reports on how an organization can maximize productivity by minimizing distractions and focusing on the primary business goals.

A Proven Solution for Impeccable Employee Monitoring

A success story that exemplifies Optimus Hive's impact is that of an Indian company that acquired the software during the free-testing phase. Using the application, this outsourcing center could identify the different ways employees were performing basic tasks, like inputting product listings on eBay. This new insight allowed them to price their services more accurately, from a base tariff on every task to a flexible model that charged clients based on the length and complexity of a job.

Another example was a Las Vegas real estate firm that faced challenges due to market changes and had to outsource some of their work to Mexico.

Enhancing Productivity with an Unmatched Feature Set

"There can be a 30 to 40 percent productivity loss from using the internet for purposes unrelated to work. With Optimus Hive, enterprises can monitor internal activities in real-time to ensure employees are in line with the current processes even while working remotely," says Michael Oehlers, CEO of AI Transitioning.

Further complementing Optimus Hive's unrivaled monitoring capabilities are its process mapping, process mining, and task mining features, designed to assist any organization seeking initiative solutions for a sustainable and profitable growth path powered by business transformation.

Oehlers notes that businesses aiming to adopt intelligent automation at scale often face substantial hurdles in choosing the best candidate processes and creating an implementation plan that aligns with their goals. Optimus Hive's process mining tools address this issue by looking through event logs of key enterprise systems to determine the actions required to effectively execute a specific task. It then combines digital footprints with powerful analysis techniques to present the as-is status of a process, enabling users to explore different approaches and identify opportunities to optimize and automate deeply-rooted, legacy processes. In addition, the application's process mining capabilities assist businesses in better allocating their resources to actively improve employee experience and customer satisfaction.

We use our Business Knowledge to Identify Work Activities that can be Automated, Enabling Businesses to use the Expertise of their Seasoned Staff and Resolve Challenging Problems

An Accessible and Granular Approach to Business Transformation

"Task mining discovers possibilities that are typically shorter and simpler than those discovered by process mining software, which makes them excellent solutions because they are straight forward and easy to change," says Oehlers.

He recognizes that many business leaders believe they can't afford to or can't automate tasks, because of their team size. With Optimus Hive, client teams are aided with intuitive reports highlighting problems that need immediate attention. The solution will provide them with the right information that they can provide an automation expert to get an accurate cost to do the work. In turn, Optimus Hive can calculate what that task is costing their business to see if the business case to automate the task works. AI Transitioning also has a team of automation & outsourcing experts the clients can utilize if needed. Why do conventional cumbersome copying and pasting of information across various files and applications and dealing with the errors it causes.

Through task mining, Optimus Hive allows people to efficiently record their approach to performing a particular task, enabling subject matter experts to quickly flag a process that can be improved through execution tweaks. It does this across all steps to deliver holistic improvement in productivity and operational efficiency.

"We use our business knowledge to identify processes that can be automated, enabling businesses to use the expertise of their seasoned staff and resolve challenging problems," Oehlers states.

This ability to uncover potential automation opportunities, overlooked when using process mining in isolation, makes task mining immensely pivotal for transforming businesses. With Optimus Hive, companies can reduce or eliminate tedious and repetitive duties, and free their subject matter experts to focus on what they do best.

These competencies, combined with Optimus Hive's emphasis on using metadata, enable it to support leaders with limited IT expertise in understanding new technologies and how to use them to easily optimize their operations and boost bottom lines.

Optimus Hive is proven to help less experienced executives acclimatize new team members with company working styles and provide crucial support to foster innovative business ideas, acting as a company's change management enabler. The software also aids leaders in defining goals for how they want their organization to operate in the future, and in comparing current and ideal performances, which drives the quick and easy adoption of crucial business change.

Along with its comprehensive change management benefits, Optimus Hive provides intuitive software licensing management to bridge gaps driven by infrastructure changes. Many recent studies found that U.S. organizations spend up to $30 billion on wasted software licenses because while IT teams oversee the acquisition of new software and evaluate their annual maintenance costs across multiple locations, they seldom have details on software usage frequency, non-enterprise software purchases, a resource's positional changes, and new resource onboarding processes. Flipping this script, Optimus Hive's software licensing management feature enables them to take control of their subscriptions by separating used from unused licenses, driving prompt cancellations of unused offerings and significant cost savings.

The cost-saving benefits and highly competitive pricing models offer a viable way for small to medium-sized businesses limited to generic tools to gain granular data analytics. In a market where employee monitoring tools typically cost $ 11 per user each month, and process mining tools cost hundreds of thousands of dollars, it is positioned to provide task mining with more granularity than market-available process mining solutions at highly competitive costs.

Driven by an Agile and Global Team

AI Transitioning's success can be attributed to its agile workforce operating remotely from the U.S., Canada, Brazil, and India. Combining their global expertise, the team regularly tests products in use to offer the right tools to support organizations in their transformation path.

The Optimus Hive application and its ability to automate various tasks is the culmination of decades of industry and technology knowledge. Drawing from their years of experience in business transformation, senior professionals at AI Transitioning observe, and recommend the required changes without needing to delve into the nitty-gritty details of customer information. The team also possesses a perfectionist mindset, continually striving to deliver accuracy and superior performance.

It emphasizes following an 'anti-big brother' approach to delivering Optimus Hive's features, which can be easily turned on and off to enable clients to find the right balance and comfort in the type of information they are capturing. For example, the solution can act as an employee monitoring tool to help users keep tabs on their workforce or be placed on autopilot mode to receive data-driven recommendations for productivity improvement. In addition, the employers can either see the employees’ name or have Optimus Hive assign them an alias name, so they stay anonymous. It is also quite easy to disable logging when the employees visit websites their business agrees are personal.

Changing the Future of Remote Work

Since it is a relatively new product, the creators of Optimus Hive are seeking more unexplored possibilities for user testing. AI Transitioning plans to integrate its software with leading automation platforms that can boost Optimus Hive's impact. The goal of this initiative approach is to produce a viable framework script that can be immediately automated into a solution tailored to client needs.

Currently available as a low-cost subscription with free trials, Optimus Hive's model will soon serve more users, as it will be available for free for up to 200 users for six months. Its objective is for users to comprehend the application and the data it provides to transform their businesses and achieve better market outcomes.

With the introduction of ChatGPT and other AI solutions, all workforces and businesses are on an inevitable path to automation. In this environment, the question above all others is, "Who gets there first?"

Optimus Hive can be the answer businesses across industries are looking for. Through its competency in reducing the workload on subject matter experts and automating tedious tasks, it is perfectly poised to help firms significantly improve their business productivity, and help with almost all of the 10 things listed to consider when shifting to a remote working model.

While it remains a leading player in the remote work monitoring landscape, Optimus Hive is set to make a much bigger splash by helping organizations better devise and manage their business transformation.