WorkBright has been recognized by CIOReview Magazine as the recipient of “Top 20 HR Technology Solution Companies - 2016,” based on our proprietary methodology, reflecting its position in the industry. This profile has been developed by the CIOReview research and editorial team based on insights from an interview with David Secunda, CEO & Founder.

WorkBright
Mobile-First Digital Onboarding Solution for Rapidly Hiring Businesses

David Secunda, CEO & Founder

Human resource departments in most organizations are facing more pressure than ever to move employee documents and processes to the cloud while still maintaining a level of security that is befitting to the sensitive information they deal with every day. While some of the large players in HR tech may offer paired down onboarding options for traditional businesses hiring FTE’s throughout the year, there is an ever growing need for more robust onboarding systems for businesses that rely heavily on seasonal, contract, and part time employees.

“For these types of businesses, the workflows surrounding employee onboarding is completely different than that of a traditional employer. They deal with intricacies like rehiring, start and end dates, and often hundreds of employees starting work within a matter of a few weeks,” says David Secunda, Founder and CEO of WorkBright. “Additionally, if the business is regulated, the consequences of poor onboarding can be devastating. Many regulated industries, like childcare or transportation, require employees to have multiple current certifications and medical or drug testing, and then state or federal regulators are visiting to have a look at HR files for compliance.”

Headquartered in Boulder, Colorado, WorkBright offers a mobile-first, cloud-based digital onboarding solution for rapidly-hiring businesses. Keeping in mind the unique audience, WorkBright focuses in on three goals in all aspects of their product: increase efficiency, mitigate liability, and create happier employees.

To address the first issue of increasing efficiency, WorkBright automates virtually every aspect of administering new hire paperwork. With a few clicks of the mouse, HR administrators can enter or import information to issue custom offer letters and digital ‘new hire packets’ based on groups or positions. The employee is then automatically invited via email to their employee portal where all paperwork can be completed and submitted back before their first day of work.

We make it our mission not just to practice security but to teach cyber-security to the HR professionals we work with every day

But WorkBright doesn’t stop there, they can even automate rejection of forms, countersigning the I9, exporting information to payroll, and much more.

The second area of focus is to mitigate liability for organizations. “We have built and implemented many of the same security and privacy controls used by top-tier financial institutions and make it our mission not just to practice security but to teach cyber-security to the HR professionals we work with every day,” says CTO Nisnevich. Liability is also aided on the HR administrator’s side. Should any WorkBright documents come into question during an employee’s tenure with your organization, there is an audit trail of all changes so documents can be called up at any point in time during employment. The last focus point is one that Secunda is personally passionate about: creating happier employees. “This seasonal, contract, part-time workforce makes up a huge portion of the American workforce, close to 26 percent in 2016, and yet they are often treated like second-class citizens,” says Secunda. “What’s so ironic about that is that these are often the employees that are interacting with customers and representing a brand on the front lines. That’s why we coined the term, ‘Mission Critical Workforce’.” WorkBright sets the needs of these employees first as evidenced by their 100 percent mobile-compatible solution. A high percentage of this workforce may not have access to a desktop so the WorkBright founders made sure that all forms (including I9, W4, 1099) could be completed and signed via any web-enabled device.

Forging forward, WorkBright will continue to listen to existing customers about ways to develop their best-in-class onboarding solution and to seek out innovators in verticals that are not well served by traditional HR solutions.

WorkBright

Feature launch | Updated 2023 Form I-9, Now Available in WorkBright

Monday, September 11, 2023

Fresh off the press, we are thrilled to announce an exciting product update for our valued customers. Starting September 1, 2023, the revised Form I-9 is now accessible within the WorkBright platform for immediate use by our customers.

For any team involved in the hiring process, the DHS-mandated Form I-9 is an integral component. The latest version is set to simplify life for hiring, HR, and onboarding teams. Continue reading to discover why!

What's New: The updated Form I-9 incorporates several notable changes, including:

• Merging Sections 1 and 2 onto a single-sided sheet

• A fresh design that allows the form to be filled out on tablet and mobile devices

• A revised list of Acceptable Documents along with new guidance on employment authorization documentation

• Relocating Section 1 Preparer/Translator Certification and Section 3 Reverification to standalone supplements that employers can provide when necessary

• A new checkbox that enables employers to indicate that they remotely examined Form I-9 documentation under a DHS-authorized alternative procedure rather than through physical examination

How it Works:

• The revised Form I-9 was officially published on the USCIS website on August 1, 2023.

• According to USCIS guidance, employers can continue using the older Form I-9 (edition date 10/21/19) until October 31, 2023.

• However, beginning November 1, 2023, all employers must transition to the most recent version of the Form I-9.

Why You'll Appreciate It: Packed with user-friendly enhancements, the 2023 Form I-9 offers improved navigation compared to previous iterations. Most importantly, it enables employers using E-Verify to indicate the use of an alternate procedure for remotely examining employees' Form I-9 documents.

We are thrilled to offer this update to our WorkBright customers, as it will significantly streamline remote I-9 verification and the use of alternative procedures!

With the deadline of November 1, 2023, we take pride in releasing this new version well in advance to assist our customers in staying compliant and benefiting from these improvements.

While the revised Form I-9 isn't mandatory until November 1, being able to utilize it now within the WorkBright platform provides employers with several advantages:

• Confidence in using the most current and up-to-date version of the form

• Accurate documentation of when alternative procedures were used for remote inspection and reverification of identity documents. Learn more about alternative procedures here.

• Ensuring compliance with the latest DHS and USCIS guidelines

What's Next: If you'd like to witness a 15-minute demo of the WorkBright platform showcasing the new 2023 Form I-9, please reach out here.

Our commitment is to make your onboarding journey as seamless as possible. This update is just the beginning - we have a wealth of enhancements and features in the pipeline that will continue to elevate your WorkBright experience. Stay tuned for more exciting announcements!

Thomas & Company and WorkBright Announce Partnership

Wednesday, April 17, 2024

NASHVILLE - Thomas & Company, a trusted leader in unemployment cost management, verifications, and tax credit solutions, is thrilled to unveil its strategic partnership with WorkBright, an HR Tech platform dedicated to helping people get to work faster. This collaboration marks a significant milestone in providing Thomas & Company and WorkBright clients with streamlined and compliant solutions, reflecting both companies' dedication to excellence and customer service.

An industry-leading solution, WorkBright has developed Smart I-9 which offers clients a seamless, efficient, and accurate method for handling Form I-9 verification and compliance with features tailored for modern hiring needs, including:

• 100% compliant remote verification

• Integrated E-Verify screening and case management

• Live error-correction and accuracy screening

• Text message delivery

• Any-device compatibility

• Automated employee reminders

For three decades, Thomas & Company has been synonymous with unparalleled expertise and unwavering commitment to client success. Through this partnership, Thomas & Company clients gain access to WorkBright’s cutting-edge technology, enhancing their ability to manage Form I-9 processes efficiently while upholding compliance standards.

"We are excited to join forces with WorkBright to offer our clients an innovative solution for Form I-9 compliance," said Nate Kenney, President at Thomas & Company. "This partnership aligns perfectly with our mission to continually enhance our service offerings and provide clients with the best tools available to navigate complex regulatory landscapes."

To learn more about the partnership and the comprehensive services offered by Thomas & Company and WorkBright, please visit Thomas & Company's website and WorkBright's website.

Top 20 HR Technology Solution Companies - 2016

Company
WorkBright

Management
David Secunda, CEO & Founder

Description
WorkBright takes the cumbersome and traditionally paper-heavy process of onboarding and puts it all online

WorkBright Mobile-First Digital Onboarding Solution for Rapidly Hiring Businesses