Four Use Cases of Automated Workflows in Facility Management
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Four Use Cases of Automated Workflows in Facility Management

By CIOReview | Wednesday, June 2, 2021

Data collection and reporting can be made simpler with automated workflows for collecting temperature or utility bill data.

FREMONT, CA: Modern facilities managers must ensure that the buildings in which people work are comfortable, clean, and usable. People, places, systems, and technology are all integrated with the structural environment in this discipline. It's a big job, and facilities managers need to be meticulous and well-organized. In addition, they must maintain careful records. Many facilities management processes and activities and the recordkeeping that goes with them will benefit greatly from automated workflows. Here are four uses of automated workflows in facility management:

Task Checklists

People who work for a facilities manager must ensure that their various and varied activities are completed thoroughly and without errors. Workflows for job checklists may be sent to employees' mobile devices so that when they perform a repair or maintenance task, they follow the instructions to the letter and don't miss any steps. As a consequence, there are fewer jobs that must be redone.

Managing Smart Building Technologies

Smart buildings are becoming more popular, and although they handle several tasks automatically, the systems themselves need to be managed and maintained. Furthermore, facilities managers may use the data from these systems to improve their work. Data collection and reporting can be made simpler with automated workflows for collecting temperature or utility bill data.

Maintenance Schedules

Automated workflows for routine facilities maintenance can be automated automatically by dates on the calendar. They can also send out warnings a few days ahead of time so that facilities personnel are prepared. Scheduled maintenance workflows ensure that no maintenance job is overlooked and the building remains as clean and usable as possible.

Tracking Supplies and Equipment

If a worker wants a hand truck for half a day, for example, a simple online form can be used to reserve it and maybe scan a barcode when they pick it up and return it. To distribute tools and equipment efficiently and effectively, facilities management includes understanding where they are at all times.